11 best AI recruiting software solutions (and how to choose the right one)

Whether you’re looking to speed up candidate sourcing, boost outreach productivity or automate screening, the right artificial intelligence (AI) recruiting software can transform how you approach recruitment.

In this article, you’ll learn what to look for in AI recruitment software and discover 11 options for improving your company’s hiring process.

How to choose the right AI recruiting software for your business

The best AI recruiting software helps your team carry out repetitive tasks in the hiring process. You can use them to source candidates, streamline outreach and schedule interviews.

Before choosing an AI recruitment tool, assess your needs and performance objectives. Collect feedback from talent acquisition (TA) teams to identify the challenges an AI recruiting platform should help overcome.

Regardless of which recruiting solution you opt for, there are some must-have features and functionality to look for.

AI recruiting software must-haves:

Once you know the features you want, consider the following 11 AI recruiting software options to make finding and hiring talent more efficient.

1. Best for simple applicant tracking and communication: Pipedrive

Pipedrive is ideal for hiring managers looking for simple applicant-tracking software with AI features to streamline candidate and team communication.

Pipedrive’s customer relationship management (CRM) software gives you a bird’s-eye view of the hiring process to manage candidates easily.

Pipedrive lets you create pipelines for every role and add prospect details (e.g., notes, resume and contact history) to stay organized.

Pipedrive’s AI improves time management further, speeding up outreach to make the talent acquisition process more efficient.

An AI email creation tool helps you create personalized emails from custom prompts in a few clicks.

The feature also detects the language of your prompt and offers suggestions to match. For example, if you’re sending a rejection email, AI email creation might suggest a professional tone to strike the right balance between formality and friendliness.

As candidate interactions grow, Pipedrive’s AI email summarization tool condenses long email threads into concise, actionable summaries.

Summaries give recruitment leaders the information to make smart hiring decisions so they don’t have to dig through lengthy recruiter-candidate conversations.

These features fit seamlessly into your CRM to save time and boost performance.

One G2 reviewer also praises Pipedrive for its feature updates:

One such new feature is AI Agents. Pipedrive’s agentic system gives you a team of digital assistants to help with tasks, answer questions and improve workflows. Freeing you up to focus on nurturing your best candidates through the recruitment process.

Price: Pipedrive has several pricing plans to suit different needs. Three AI features are available to users on the Professional Plan and above, starting from $49 per seat per month. Try Pipedrive with a free 14-day trial.

2. Best all-in-one AI recruiting software: Workable

Workable is a human resource (HR) management and hiring platform with robust AI features for recruitment automation and candidate matching.

Workable’s all-in-one setup suits businesses that want to handle the recruitment process in-house.

The platform’s AI tools include:

• Workable Assistant. Access an AI sidekick for recommendations on best practices and help with admin tasks.

• Job description creation. Use AI to create tailored job posts for any role in an employer’s brand tone of voice.

• AI recruiter. Get recommendations on ideal passive candidates based on job descriptions and past applicants.

• AI email creation. Generate personalized outreach emails to source candidates that align with job descriptions.

• AI resume parsing. Use AI to run resume assessments, pick out key information and complete details on forms and candidate profiles.

• Screening assistant. Generate succinct summaries of candidates’ skills and experience to identify relevant applicants.

• Interview question generator. Instantly create role-specific interview questions based on job title and industry.

• Salary estimator. Find accurate salary information from millions of job listings based on experience level.

Leveraging AI for job descriptions and resume screening in one place saves time and helps hiring managers stay organized.

Some users might find Workable’s range of features overwhelming. However, users praise the platform’s responsive support. A vast resource library is also available for training and troubleshooting.

Price: Workable has three plans for different hiring needs (occasional, consistent or strategic) from $169 per month.

3. Best for SMBs and growing startups: Manatal

Manatal’s AI-powered applicant tracking system (ATS) aims to help businesses optimize talent acquisition on a budget.

Where Workable’s large feature set and pricing plans position it as a tool for mid-size and enterprise companies, Manatal works for small businesses or recruitment agencies.

Manatal’s AI engine assists in common tasks to help hiring teams attract and shortlist candidates.

For example, users can quickly generate compelling job descriptions from a title. When applications start rolling in, AI streamlines the next stages, offering recommendations based on candidates’ skills, location, position and education.

Each candidate receives a score based on job requirements, making it easy for users to identify top talent and prioritize outreach.

Hiring managers can then track and move candidates through the hiring pipeline from a clean drag-and-drop interface.

While Manatal lacks automations for candidate outreach, collaboration features promote a smooth process.

For example, HR teams can invite hiring managers to participate in hiring via a Guest Portal. Users can also create to-do lists with event deadlines (e.g., scheduling lunch or an interview) and share a universal pipeline with team members to monitor progress.

Price: Manatal has four plans for small and growing businesses, from $15 per user per month.

4. Best for technical and professional industries: HireEZ

HireEZ is an outbound AI recruiting tool for candidate sourcing, engagement and tracking.

Like Workable, it aims to simplify the recruiting process for mid-sized and large businesses. However, its AI features will appeal more to companies that require niche expertise as it searches candidates by expertise and experience.

One standout feature is HireEZ’s AI Sourcing Hub. Using a job description or qualifications list, AI scans a 100+ million database for the right candidates.

Criteria such as past and current job titles, companies, diversity, industry and expertise help users surface targeted prospects.

Hiring teams can then give candidates a thumbs up or thumbs down to improve results. HireEZ’s AI machine learning uses ratings to get smarter, uncovering precise profile matches.

With a targeted shortlist, hiring teams can use AI to automate client outreach across various channels (e.g., email, SMS and LinkedIn InMail).

Talent acquisition leaders can also track performance in real-time from a single dashboard to spot inefficiencies, optimize workflows and align recruitment.

G2 reviewers praise HireEZ for its ease of use and helpful features. However, some report inconsistencies with AI-driven candidate data and contact information.

As with any software, human input is important to ensure purposeful outreach.

Price: on request.

5. Best for finding talent in niche industries: SeekOut

Businesses use SeekOut’s AI-powered candidate acquisition platform to source and engage qualified candidates in specialized roles.

With AI’s help, TA teams can tap into SeekOut’s millions of public profiles and unique talent pools to find the right person for a role.

Users can leverage the software’s ChatGPT-powered SeekOut Assist to:

• Surface qualified candidates from a job description

• Generate personalized messages to candidates based on their unique qualifications

The feature can help businesses find and nurture talent in minutes rather than hours, freeing up time to spend building relationships. However, users retain full control over results.

For example, recruiters can approve or reject candidates and instruct AI to edit outreach emails.

Human input ensures results match what the company is looking for and helps SeekOut Assist learn to offer more relevant results.

SeekOut integrates with leading ATS systems to help businesses track candidates. Additionally, a talent rediscovery feature lets users pull warm candidates from their ATS and re-engage them with the help of SeekOut Assist.

Staying connected with quality candidates who fit your company best can reduce hiring time and acquisition costs.

G2 reviewers praise SeekOut for its ease of use and sourcing efficiency. However, providing good information is important for accurate data. As one review highlights:

Price: SeekOut has four plans for different business needs. AI features are available on Enterprise plans and above. Pricing information is on request.

6. Best AI hiring assistant: Paradox

Paradox is a conversational AI assistant that automates repetitive tasks to help businesses boost productivity and reduce hiring costs.

The software uses an AI chatbot called Olivia that leverages natural language processing to make recruiting a conversational experience.

Hiring managers and recruiters can ask Olivia to:

• Screen candidates for requirements

• Schedule and sync interviews in Microsoft Outlook and Gmail

• Post and promote new job openings

• Send job offers

Users can also customize name, photo, voice and tone to turn Olivia into an employer brand ambassador that can chat with potential hires.

For example, candidates can ask Olivia about available jobs or specific duties and get personalized answers. Because the chatbot is always on, it ensures candidates get an instant response even when a human isn’t around, keeping candidates happy and engaged.

As John Higgins, VP of talent management at Essentia Health, notes:

Paradox integrates with popular platforms such as Indeed, Workday and SAP SuccessFactors for seamless workflow automation and candidate interactions.

Initial setup can be time-consuming, but Paradox reduces mundane activities for businesses with high-volume hiring needs so that TA teams can spend more time with people.

Price: on request.

7. Best for creating job descriptions at scale: Textio

Textio recruiting software uses generative AI to empower businesses to create compelling job posts and sourcing messages that attract top talent.

Textio’s AI algorithm uses millions of real-world hiring outcomes and performance reviews to predict how content performs with candidates. The tool uses this data to help hiring teams generate personalized content at scale.

Users can ask Textio to draft job posts and outreach emails and get real-time recommendations to improve them.

All content gets a Textio Score, age graph and gender meter to help writers adjust it to the right audience.

AI is also on hand to help fix content. The screenshot below shows how Textio flags unconscious bias and indirect language.

While it lacks the sourcing features to find new candidates, integrating Textio with an ATS platform can help businesses improve the quality of their talent pipeline.

As Textio client Zillow notes:

Price: on request.

8. Best for automating sourcing and outreach: Fetcher

Fetcher is an AI talent-sourcing automation platform that streamlines top-of-the-funnel hiring tasks.

Staffing agencies and in-house recruiting teams can use Fetcher’s AI technology to:

• Source candidates that match the hiring requirements

• Generate emails and texts for candidate outreach

• Identify the most qualified potential candidates

Fetcher also offers insights and reports so users can understand what’s working and where to make data-driven decisions for better results.

The combination of outreach automation capabilities and robust reporting makes Fetcher a comprehensive solution for businesses of all sizes. However, new users might find it overwhelming.

As one G2 reviewer notes:

Fetcher’s live and on-demand events, help center and resources can help speed up onboarding.

Price: AI features are available in Fetcher’s Amplify plan, from $649 per month.

9. Best for hiring on LinkedIn: LinkedIn Recruiter

LinkedIn Recruiter is LinkedIn’s talent solution for finding candidates and building meaningful connections on its platform.

The tool’s AI-Assisted Search and Project feature combines generative AI with insights from LinkedIn’s network of 1+ billion professionals to make sourcing more effective.

Here are some of the ways recruiters can leverage AI-Assisted Search and Project to speed up and refine a job search:

• Use open-text prompts or Boolean searches to find specific talent

• Build projects from chatbot prompts

• Get real-time recommendations on skills or locations to refine a talent pool

• Ask for ideas to find the most qualified talent (e.g., additional skills or locations)

• Find candidates similar to your top employees or connections

Once a recruiter has created a talent pool, they can use LinkedIn Recruiter’s AI-Assisted Messages to reach out with tailored content via InMail.

TA leaders can also track performance in a Recruiter InMail Report to understand which messages perform well and refine content to get more responses.

AI features and the ability to integrate with popular ATS platforms make LinkedIn Recruiter a go-to choice for recruitment. However, cost might be a barrier for some users.

Expense is the most commonly mentioned disadvantage among G2 reviewers, especially for individual recruiters and small-scale businesses.

Businesses should weigh up the cost of LinkedIn Recruiter against other talent acquisition platforms or methods before committing.

Price: on request.

10. Best for hiring blue-collar workers: XOR

XOR’s AI Recruiter promises to deliver blue-collar workers to a company’s door for $500 per hire within less than five days.

The tool’s effectiveness is due to a fully automated process. The software’s AI system helps users attract, pre-screen and schedule candidates into a calendar.

XOR’s AI chatbot can integrate with career sites and job boards to automate candidate engagement. Additionally, candidates can interact over email, text, video, live chat or social media.

As candidates interact, the chatbot screens them based on job requirements.

For example, it might ask a candidate how many years of experience they have. Depending on the answer, the chatbot may ask further qualifying questions or let the candidate know they’re not a fit for the role.

The chatbot also acts as an AI recruiting coordinator, booking suitable candidates for interviews at times that work for hiring managers.

The feature eliminates back-and-forth interview scheduling, allowing leaders to focus more on the in-person candidate experience.

XOR lacks some of the advanced reporting metrics and outreach features of other AI reporting software. However, construction or manufacturing businesses with seasonal or project-based hiring needs will find its chatbot effective for hands-off hiring.

Price: on request.

11. Best for video interviews: Willo

Willo is a candidate screening software that empowers recruiters to assess prospects without live interactions.

The platform’s AI is powered by Willo Intelligence – a digital assistant that streamlines repetitive tasks.

Users can ask Willo Intelligence to:

• Come up with interview questions (including relevant follow-up questions)

• Filter candidates by location, timezone, language or visa requirements

• Write and send personalized rejection emails

• Shortlist candidates who meet requirements

• Generate candidate summaries for fast, informed decision-making

• Schedule final-stage interviews

According to one G2 reviewer, Willo’s features make it an effective tool for large recruitment workflows:

Willo’s one-sided interviews can risk losing some of the human connection. However, businesses can use top-of-the-funnel time savings to deliver personalized candidate follow-ups.

Price: Willo has three plans for different hiring needs, from $187 per month.

Final thoughts

The right AI recruiting software will help your talent acquisition team speed up hiring and find the best candidates for your organization.

Take advantage of demos and free trial periods for tools that fit your needs. Seeing how software works first-hand provides the best insight into how it supports your processes.

Try Pipedrive to see how AI tools can improve communication across your hiring pipeline. Get started for free today.