With a reliable calendar on your iPhone, you can track appointments, set reminders and organize your day-to-day tasks from the palm of your hand.
Calendar apps simplify scheduling for salespeople and small businesses, ensuring they never miss a follow-up or important meeting.
Below, you’ll discover the nine best calendar programs for iPhone and the key features that help sales teams stay organized. You’ll also learn how to integrate a calendar app with your CRM for more efficient sales planning.
9 best calendar programs for iPhone
For growing businesses where everyone wears multiple hats, a strong calendar app should simplify the sales process and keep your teams in sync and on schedule. The right software automates follow-up reminders, syncs with CRM systems and handles flexible scheduling needs.
Here are the best calendar apps on the iOS App Store to help you achieve these goals.
1. Pipedrive’s activity calendar
Pipedrive’s customer relationship management (CRM) solution features a built-in activity calendar. The tool streamlines sales task management and follow-ups with a centralized view of all sales activities.
The calendar synchronizes with your email client and CRM data to provide a complete picture of customer interactions.
For sales teams, this means better pipeline management and visibility to avoid missed opportunities.
Key features:
Pipedrive’s Scheduler shares availability and lets customers pick suitable meeting times
Shareable Zoom, Microsoft Teams or Google Meet links and automatic video call creation
Automated reminders that track pending tasks and follow-ups, ensuring no sales opportunity slips away
Activities link directly to sales deals and show the sales revenue impact of each meeting
Who it’s best for: Pipedrive’s activity calendar suits sales teams and small businesses focused on relationship-based selling rather than one-time deals. It streamlines efforts across multiple customer touchpoints to make selling efforts more straightforward.
Why Pipedrive’s activity calendar stands out:
Calendar events link to deals and show value, contact history and next steps to prepare for meetings
Two-way sync with Google Calendar and Microsoft 365, helping manage appointments in one place while keeping external calendars up to date
Activity tracking shows which deals need attention by highlighting overdue tasks and upcoming events
Meeting scheduling links that let clients book time slots based on real-time availability, reducing back-and-forth emails
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2. Google Calendar
Google Calendar simplifies scheduling by connecting with Google Workspace, including Gmail and Google Meet.
Whether planning quick chats or managing team meetings, the calendar’s clean design helps you stay on track.
Key features:
Smart scheduling that finds times when everyone’s free
Real-time updates on all your devices
Easy calendar sharing with teams and clients
Works with tools like Zoom, Google Maps and Google Meet
Who it’s best for: Google Calendar is suitable for small businesses and freelancers who want no-fuss scheduling and already use Gmail or other Google tools.
Why Google Calendar stands out:
Simple layout shows your day at a glance
Quick reminders keep you on time
Easily handles recurring meetings
Pricing: Free with a Google account. More features are available with Google Workspace, starting at $7 per user monthly.
3. Apple Calendar
Apple Calendar is Apple’s native scheduling software for individuals, families and businesses on iOS, iPadOS and macOS devices. With full Apple ecosystem support, it’s recommended as the best calendar program for Mac.
As a productivity app, the calendar includes scheduling tools with an intuitive Apple interface.
Key features:
Shared calendar program for teams to coordinate schedules and receive notifications
Location-aware travel time estimates that account for current traffic conditions and preferred transport mode
Toggling between different schedules like work, personal and side projects
Who it’s best for: Apple Calendar works for individuals and small teams invested in the Apple ecosystem. Teams with Mac devices in professional environments will find its native integration and sharing features useful.
Why Apple Calendar stands out:
Siri integration enables hands-free event creation while driving or multitasking
Time zone support automatically adjusts event times during travel
Weather forecast integration displays conditions for outdoor events up to 10 days in advance
iCloud sync ensures real-time calendar updates across all connected Apple devices and web apps
Pricing: The iPhone app is free with Apple devices and iCloud accounts. Additional iCloud storage starts from $0.99 per month for 50 GB.
4. Fantastical Calendar
Fantastical brings calendar features into a natural-language-powered interface. For instance, if you type “lunch with Sarah next Tuesday at noon”, it will schedule your appointment accordingly.
The app syncs with existing calendars while adding features like weather forecasts and travel time estimates.
Key features:
Natural language input turns phrases into scheduled events, saving time on manual entry
Calendar sets let you group calendars by context (like Work or Personal), switching your view with one click
Unified task and event view shows your whole day, not just meetings
Built-in weather and travel time help you plan better and avoid scheduling conflicts
Who it’s best for: Fantastical works for professionals and teams who want faster scheduling and advanced calendar management. It’s handy for Mac users who handle multiple calendars and complex schedules.
Why Fantastical stands out:
Includes a variety of home screen widgets that display new events, tasks and more
Conference links automatically detect Zoom and Meet details and add join buttons to events
Quick keyboard shortcuts speed up everyday tasks like creating events or changing views
Cross-platform syncing works on Apple devices and web apps
Pricing: A free version is available. Premium features start at $4.99 monthly for individuals.
5. Calendars by Readdle
Calendars (previously known as Calendars 5) combines scheduling with a gesture-based interface.
The app handles complex calendars and task lists, with offline support to access your schedule from anywhere.
Key features:
Natural language input understands complex event descriptions and recurring patterns
Task management integrates with calendar events to show your complete schedule
Custom notifications with multiple reminders and flexible repeat options
Who it’s best for: Calendars suits busy professionals who want an iOS calendar with task management capabilities. It’s valuable for people who mix tasks and events in daily planning.
Why Calendars stands out:
Streamlined month view highlights busy days and available slots at a glance
Quick action widgets place common actions one tap away
Multiple calendar views adapt to your planning style
Syncs with popular calendar services
Pricing: There’s a limited free version and a PRO plan for $19.99 per year on iOS and Mac devices.
6. Outlook Calendar
Microsoft Outlook Calendar handles business scheduling through deep integration with the Microsoft 365 suite – making it one of the best calendar programs for Windows users.
Microsoft Outlook combines email, calendar and contact management in one hub, offering features like room booking and availability sharing for teams.
Key features:
Scheduling Assistant finds meeting times across teams and time zones
Room and resource booking manages office space and equipment
Delegation allows assistants to manage executives’ calendars
Microsoft Teams integration adds video calls with one click
Who it’s best for: Outlook Calendar fits enterprise teams and businesses using Microsoft 365. It’s useful for companies that need advanced scheduling and resource management.
Why Outlook Calendar stands out:
Inbox integration puts emails and calendars side by side
Mobile app matches desktop functionality
Built-in weather forecasts for event planning
Advanced search finds past meetings and attachments
Pricing: Outlook Calendar is free with a Microsoft account. It’s also included with Microsoft 365 plans, starting at $6 per user monthly.
Note: Microsoft Calendar integrates with Pipedrive’s sales CRM, helping you track tasks and book appointments efficiently. Two-way sync means activities you create in Pipedrive will sync to your calendar and vice versa.
7. Timepage by Moleskine
Timepage brings Moleskine’s design to digital scheduling. The app has a minimalist interface, with visual features like color-coded events and weather forecasts built into your timeline.
Key features:
Dynamic heat map to visualize busy times
Acts as a reminders app, with daily briefings to keep you updated on important tasks and meetings
Timeline view presents your schedule as a continuous feed with weather and travel estimates
Works on Mac, iPhone, iPad and Apple Watch
Who it’s best for: Timepage works for small, growing teams and entrepreneurs who need a straightforward way to organize their busy schedules. It helps manage multiple calendars with a user-friendly experience.
Why Timepage stands out:
Syncs with Apple Maps to see event locations and travel times
Dark mode designed specifically for OLED displays
Unique timeline scrolling feels natural and fluid
Weather animations add context to your day
Pricing: Timepage offers a seven-day free trial, with subscription bundles starting at $14.99 annually.
8. Todoist
Todoist is a task management app that offers calendar features to help salespeople stay on top of their schedules.
While primarily a to-do list app, Todoist has a calendar layout that helps you and your team plan important work.
Its simple design keeps you focused while handling complex projects and recurring tasks.
Key features:
Customizable labels and filters to prioritize sales tasks
Kanban-style boards for agile project management
Recurring workflow automation to maintain follow-ups
Productivity charts that visualize task completion over time
Who it’s best for: Todoist fits professionals and teams who need structured task management. It’s useful for people juggling multiple projects and deadlines.
Why Todoist stands out:
Intuitive interface that simplifies complex task and schedule management
Priority levels help focus on what matters most
Quick-add button catches tasks from any screen
Customizable views let users see their priorities at a glance
Pricing: The Todoist app offers a basic free version. Premium plans from $4 per month unlock features like automation and additional integrations.
9. BusyCal
BusyCal is a time management app for Mac, iOS and web that bridges the gap between basic calendars and complex planning tools.
It combines scheduling features with a custom calendar creator program, weather integration and event management.
Key features:
Customizable list views showing events, tasks and journals in a timeline format
Built-in weather forecasts and moon phases in calendar views
Natural language input lets you schedule events with simple text prompts
Advanced repeating event options with custom rules for complex scheduling
Who it’s best for: BusyCal serves business professionals who need more flexibility than basic calendar apps provide. It’s for Mac users who manage multiple calendars and want detailed control over schedule visualization.
Why BusyCal stands out:
Travel time estimates account for traffic conditions and automatically block calendar time
Features a range of calendar views, event styles and task lists to customize the app according to your needs
Robust search capabilities filter across all calendars, tasks and custom events
Pricing: Available as a one-time purchase of $9.99 for iOS or $49.99 for macOS.
What to look for in an iPhone calendar app
A reliable iOS calendar app helps you stay organized and never miss important events. Here are five key features to consider:
iPhone calendar app feature | What to look for |
1. Intuitive interface | The app should offer quick event creation and drag-and-drop scheduling. Choose a clean design that shows your schedule with different views (day view, week view and month view). |
2. Deep customization | Seek apps that let you color-code calendars, set custom event types and adjust notification styles. The ability to create recurring events with flexible rules and add location data helps tailor the app to your scheduling needs. |
3. Smart notifications | Opt for apps with customizable alerts, like travel time warnings and weather notifications. The best apps learn your preferences and suggest optimal notification timing. |
4. Seamless calendar sync | Your app should reliably sync with your email provider, whether iCloud, Google Calendar, Exchange or Microsoft 365. Look for real-time updates across devices and conflict detection when scheduling meetings. |
5. Advanced features | Premium options should include natural language input, meeting scheduling tools and calendar analytics. Some apps also offer task integration, meeting templates and third-party app integrations. |
The ideal calendar app ultimately depends on your needs. Busy teams of sales professionals benefit from automation and scheduling tools, while personal users like solopreneurs might prioritize simplicity and a clean design.
Final thoughts
The right calendar app keeps your business organized. It combines scheduling with team coordination features to avoid bottlenecks and maximize sales opportunities.
When choosing the best calendar program for your iPhone, focus on your core needs – whether advanced automation, team sharing or software integration. Pick what fits your workflow without extra clutter.
Pipedrive’s activity calendar combines robust calendar features with full CRM capabilities. It syncs with iOS calendar apps, letting you track customer interactions, schedule follow-ups and manage your pipeline in one place.
Try Pipedrive free for 14 days to see how an integrated calendar streamlines your sales process.
